Bylaws

 

 Effective 04/06/19

 

RUTHERFORD COUNTY DEMOCRATIC PARTY BYLAWS


Adopted April 6, 2019


ARTICLE I. - NAME AND OBJECT
SECTION 1: ​The name of this organization shall be the Rutherford County Democratic Party, Tennessee (hereinafter “RCDP”).
SECTION 2:​ The object of this organization shall be to promote the ideals, principles, and values of the Democratic Party and to aid in the election of Democrats and Democratic nominees at every level of public office.
ARTICLE II. - GENERAL MEMBERSHIP
SECTION 1: ​Eligibility​. All residents of Rutherford County,Tennessee who are registered to vote in this county and who believe in the ideals, principles, and values of the Democratic Party are eligible to become general members of the RCDP. Membership dues may never be imposed.
SECTION 2: ​Nondiscrimination.​ Membership shall not be denied on the basis of sex, race, age, color, creed, national origin, religion, economic status, gender, sexual orientation, gender identity, ethnic origin or identity, or disability.
ARTICLE III. - POWERS AND RESPONSIBILITIES
SECTION 1: ​Governance.​ The governance and direction of the affairs of the RCDP shall be vested in the RCDP Executive Committee (the "Executive Committee") and in the officers of the RCDP, hereinafter as set forth in these bylaws, subject to the laws of the state of Tennessee and such rules as may be established by the Tennessee State Party Democratic Executive Committee.
SECTION 2:​ ​Party Responsibilities.​ The Party shall have the following responsibilities:
A. Planning and conducting all county meetings and conventions.
B. Keeping and maintaining records of all Democratic Party meetings and business.
C. Assisting the duly selected nominees of the Democratic Party in their elections and the education of their voters.
ARTICLE IV. - EXECUTIVE COMMITTEE
SECTION 1: ​Executive Committee​ ​Membership​.
A. The Executive Committee shall demonstrate gender equity and shall be composed of six (6) people per state house district with no gender occupying more than 50% of a district’s total seats, plus those who become Executive Committee members pursuant to Article V, Section 1 (Officers), and Article IV, Section 1.
B. Executive Committee members are responsible to take an active role in growth and outreach strategies aimed at aiding in the election of Democrats. These efforts are directed through committee work and organizing activities in their districts. All members of the Executive Committee must be committed to serve in an active and participating manner.

C. Members may only hold one position on the Executive Committee.
D. One member representative from each of the Rutherford County Federation of Democratic Women, the Rutherford County Young Democrats, and the MTSU College Democrats Chapter will be added to the Executive Committee with full voting privileges.
E. The most recent past RCDP Chair will also be added to the Executive Committee. This position will have full voting privileges.
SECTION 2:​ ​Manner of Election.​ The district representatives to serve on the Executive Committee shall be elected during the Convention (see Article XV), in state house district caucuses, called for the purpose of electing Executive Committee members, at a date determined by the Executive Committee as per instructed by the Tennessee Democratic Party Executive Committee.
SECTION 3:​ ​Resignations​. The resignation of any member of the Executive Committee shall be made in writing and shall take effect at the time specified therein, or if no time is specified, then it shall take effect upon receipt of such resignation by the Chair or Recording Secretary. All resignations must be verified and documented in meeting minutes whether by letter or verbal.
SECTION 4: ​Vacancies​. A vacancy shall be filled by nomination from the membership of the Executive Committee. Any vacancies occurring in the Executive Committee may be filled by the affirmative vote of a majority of the Executive Committee members present at any regular meeting, even though less than a quorum of the Executive Committee exists. In the event of a vacancy, whether resulting from a resignation, expulsion, or failure of any district to elect its Executive Committee members, the remaining members of the Executive Committee in attendance at any Executive Committee meeting may fill those Executive Committee positions from members of the RCDP who reside in that district and who meet the same requirements of a duly elected member as prescribed in Article IV, Section 1.
SECTION 5: ​Attendance.​ In order to be an effective and productive Executive Committee, attendance at all meetings is expected. Irregular attendance will subject members to forfeiture of their position. See Article IV, Sec 7 below.
SECTION 6: ​Manner of Acting.​ The act of a majority of the Executive Committee members present shall be the act of the Executive Committee, unless a greater number be required by law or by these bylaws. Under extraordinary circumstances, when it is necessary to conduct a vote of the Executive Committee to take an action or make an obligation of funds, the Executive Committee may be polled via email or phone.
SECTION 7:​ ​Sanctions or Expulsion
A. Automatic Expulsion.​ Any member of the Executive Committee shall automatically forfeit their
membership in said committee and the position shall be declared vacant for the following reasons:
1. In the event a member qualifies for political office as representing any political party other than Democratic Party or qualifies for political office as an Independent and opposes a duly qualified Democratic nominee;
2. No person shall be an officer or member of the Executive Committee if they shall not support nominees of the Democratic Party (See Article V, Section 14); or
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3. If a member has six (6) unexcused absences or three (3) consecutive unexcused absences during a term. An absence is excused if notice is given to the Chair or the Recording Secretary prior​ ​to the start of the meeting and the reason for the absence is one of the following:
a. illness;
b. family illness or death;
c. business; or out of town.
When such violations are brought to the attention of the Executive Committee, the Executive Committee shall immediately recognize the expulsion, note it in proper minutes, and be followed by notification sent to the member expelled.
B. ​Discretionary Sanctions or Expulsions.
1. Sanctions may be imposed against an Executive Committee member or a member may be expelled if in the discretion of the Executive Committee a pattern of non-attendance is established, even if such absences are excused.
2. Sanctions may be imposed against an Executive Committee member or a member may be expelled if in the discretion of the Executive Committee the member has demonstrated disloyalty to the Democratic Party, either in the form of a public announcement of support of a candidate of another party in a pending election, or by working for or giving financial support to any such candidate running against a duly nominated candidate of the Democratic Party.
3. Sanctions may be imposed against an Executive Committee member or a member may be expelled if in the discretion of the Executive Committee the member has exhibited repeated behavior that is detrimental to the Democratic Party or to Democratic candidates, or the member refuses to abide by the bylaws or otherwise has been obstructive or worked against the benefit of the Party.
4. The Executive Committee shall not impose discretionary sanctions or expel a member unless and until such a member is given an opportunity to be heard and two-thirds (2/3) of the membership present and voting concur on discretionary sanctions or expulsion. This section does not apply to Automatic Expulsion, Article IV, Section 7(a).
5. The Executive Committee may vote to impose sanctions on or expel a member, but only if written notice is given that the issue will be taken up. A notice and the opportunity to be heard must be sent to the member in question not less than twenty (20) days prior to the meeting at which such action will be voted upon. The member, if present at said meeting, must be given the opportunity to be heard on the issues related to sanctions or expulsion.
ARTICLE V. – OFFICERS
SECTION 1:​ ​Officers.​ The officers shall be Chair, First Vice-Chair, Second Vice-Chair, Corresponding Secretary, Recording Secretary, and Treasurer, all of whom shall be elected by the Executive Committee for a two (2) year term or until their successors are duly elected and qualified.
SECTION 2: ​Election of Officers.​ The officers shall be elected by a simple majority of the members of the newly elected County Democratic Executive Committee present at the meeting held immediately following
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the Convention. In the event a majority is not achieved, a runoff election shall be held until a majority prevails with the low vote getter being dropped from the next ballot.
A. Nominations for officer positions may be made by any Executive Committee member present, including the nominee themselves.
B. All nominees for each position shall be given equal time, as determined by the presiding Chair of the convention, to address the EC membership prior to voting for each position.
C. Elections shall be held in the following order: Chair, First Vice-Chair, Second Vice-Chair, Corresponding Secretary, Recording Secretary, and Treasurer.
D. Any non-elected nominee may subsequently be nominated for another officer position.
E. A complete list of all Officers and EC members shall be forwarded by the Recording Secretary to the Chair of the Tennessee Democratic Party within ten (10) days after their election.
F. Upon election, Officers become voting members of the EC and shall resign from any other EC voting position per Article IV, Section 1C.
SECTION 3. ​Officers Not Required to be Executive Committee Members.​ It is not required that persons nominated for officer positions be members of the Executive Committee. Any officer who is elected by the Executive Committee who is not an elected member of the Executive Committee shall, upon election as an officer, become a voting member of the Executive Committee.
SECTION 4: ​Resignations.​ The resignation of any officer of the Executive Committee shall be made in writing and shall take effect at the time specified therein; if no time is specified, then it shall take effect upon receipt of such resignation by the Chair or Recording Secretary.
SECTION 5:​ ​Vacancies.​ Vacancies in any elected office for any reason may be filled by the Executive Committee for the unexpired portion of the term. See Art.IV, Sec. 4.
SECTION 6: ​Chair​.​ ​The Chair shall serve as the spokesperson of the RCDP. The Chair will supervise and manage the day-to-day business of the Party. The Chair shall preside over any convention which may be called and over the meetings of the Executive Committee. The Chair shall perform all duties incident to the office of Chair and such other duties as may be prescribed by the Executive Committee members from time to time. The Chair serves as ex-officio member of all committees.
In addition to the above mentioned duties, the Chair shall:
A. appoint all committee chairs and coordinate appointment of members of standing committees in conjunction with those chairs;
B. in the event that the Recording Secretary must be absent from a meeting, designate a person to take minutes;
C. appoint a parliamentarian for any meetings at which parliamentary procedure is used; and
D. give a bond, to be paid for by the Executive Committee, for the faithful discharge of their duties, in such sum and with such corporate surety or sureties as the EC shall determine.
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SECTION 7:​ ​First Vice-Chair.​ In the absence of the Chair or in the event of the Chair’s death or inability or refusal to act, the First Vice-Chair shall perform the duties of the Chair, and in so acting, shall have all the powers of and be subject to all restrictions the Chair. The First Vice-Chair shall perform all duties incident to the office of First Vice-Chair and such other duties as may be assigned to them by the Chair or by the Executive Committee.
SECTION 8: ​Second Vice-Chair​. In the absence of the First-Vice Chair or in the event of the First Vice Chair’s death or inability or refusal to act, the Second Vice-Chair shall perform the duties of the First Vice-Chair, and in so acting, shall have all the powers of and be subject to all restrictions of the First Vice-Chair. The Second Vice-Chair shall perform all duties incident to the office of Second Vice-Chair and such other duties as may be assigned to them by the Chair or by the Executive Committee.
SECTION 9: ​Corresponding Secretary​. The Corresponding Secretary shall:
A. receive all records from their predecessor within 14 days of election;
B. be responsible for invitations for all RCDP functions and for local functions of Democratic candidates;
C. notify all members of the EC at least fourteen (14) days before EC meetings to encourage attendance and participation.
D. transfer all records to their successor within 14 days of election.
E. be an ex-officio member of the Communication committee; and
F. in general, perform all duties incident to the office of Corresponding Secretary and such other duties as from time to time may be assigned by the Chair or by the Executive Committee, or which may be required by law.
Section 10:​ ​Recording Secretary​. The Recording Secretary shall:
A. receive all records from their predecessor within 14 days of election;
B. keep the minutes of Executive Committee;
C. distribute the minutes of each meeting to the full Executive Committee in order that they can be approved at the subsequent meeting;
D. conduct a verbal roll call of all the Executive Committee at every business meeting,
E. keep attendance records for every meetings of the Executive Committee,
F. keep the minutes of any conventions which may be held;
G. see that all notices are duly given in accordance with provisions of law and these bylaws;
H. be custodian of the records of the Executive Committee;
I. keep membership records and have general charge of membership books of the Executive Committee;
(a) This list shall be sent to the Tennessee Democratic Party within ten (10) days after the Reorganization Convention and when any changes are made to the make-up of the EC and Officers.
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(b) Copies of sign-up sheets for local RCDP functions shall be forwarded to the Tennessee Democratic Party;
J. in general, perform all duties incident to the office of secretary and such other duties as from time to time may be assigned by the chair or by the Executive Committee, or which may be required by law;
K. maintain all records related to the position for a period of 5 years;
L. transfer all records to their successor within 14 days of election.
M. render to the chair or to any member of the Executive Committee whenever it may require or request it, the records of the activities of the executive committee and its subcommittees.
SECTION 11:​ ​Treasurer.​ The Treasurer shall:
A. receive all records from their predecessor within 14 days of election;
B. have charge and custody of and be responsible for all funds and securities of the Party from any source whatsoever, and shall deposit all such monies in the name of the RCDP in such bank or other depositories as shall be selected in accordance with the provisions of these bylaws;
C. keep and maintain, open to inspection by any member of the Executive Committee at all reasonable times, adequate and correct accounts of the funds and transactions of the Executive Committee which shall include all matters required by law;
D. disburse the funds of the Executive Committee as may be ordered by the Executive Committee through approved motions;
E. present a monthly itemized statement of income and expenditures to the Executive Committee;
F. render to the Chair and Recording Secretary, or to the Executive Committee, whenever it may require or request it, an account of all transactions as Treasurer and a financial statement in form satisfactory to them, showing the condition of the RCDP;
G. register with the State Election Commission and file any and all reports required by the State Election Commission (SEC) and Federal Election Commission (FEC) should the Executive Committee choose to become a registered Political Action Committee (PAC);
H. in general, perform all of the duties incident to the office of Treasurer and such other duties as may be assigned by the Chair or Executive Committee;
I. give a bond, to be paid for by the Executive Committee for the faithful discharge of the duties in such sum and with such corporate surety or sureties as the Executive Committee shall determine;
J. maintain all records related to the position for a period of 5 years; and
K. transfer all records to their successor within 14 days of election.
L. be an ex-officio member of the Budget Committee.
SECTION 12: ​One Seat/One Vote.​ No person shall serve in more than one position on the Executive Committee. This rule applies to all members of the Executive Committee.
SECTION 13:​ ​Outgoing Officers.​ When an Officer ceases to occupy an Office with the RCDP, that person is responsible for transmitting all RCDP records and property in their possession to their successor.
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SECTION 14: ​Neutrality​. The RCDP shall not endorse or campaign for any specific Democratic Primary Candidate prior to or during a contested local, state, or national Democratic Primary Election. With the exception of the Chair, RCDP Officers, acting apart from their party office, may support and participate in campaigns for local, state, or national candidates of their choice in contested Democratic Primaries. All who seek to become Democratic National Convention Delegates must register in support of a specific Presidential Candidate prior to the delegate nominating procedure. Should the RCDP Chair seek to become a delegate, the Chair may declare personal support for a specific Presidential candidate.
SECTION 15: ​Must Support Nominees of the Democratic Party​. No person shall be an officer or Executive Committee member if they shall not support nominees of the Democratic Party. Failure to support the nominees of the Democratic Party is cause for Automatic Expulsion. Officers will be removed under Article IV, Section 7, A, 2).
ARTICLE VI. – MEETINGS
SECTION 1: ​General.​ All meetings of the RCDP or of the Executive Committee shall be publicized 14 days prior to the date of the meeting. All meetings shall be held at convenient times and locations and shall be open to the general public and media representatives ​(except where legal counsel otherwise indicated based upon a legal need for a closed meeting).
SECTION 2: ​Regular Meetings​. Regular meetings of the Executive Committee shall be held monthly. SECTION 3:​ ​Special Called Meetings.
A. The Chair may call an emergency meeting at any time by providing seven (7) days notice to all voting members of the Executive Committee.
B. If more than sixty (60) days have passed since the last meeting, and if the Chairperson has not called a meeting, any one-third ( 1/3 ) of the Executive Committee members may call a meeting by notifying all members at least seven (7) days prior to such a meeting.
C. If fewer than sixty (60) days have passed since the last meeting, one-third ( 1/3 ) of the members may call a special meeting provided seven (7) days prior notice is given.
D. Any notification of a special meeting must include the reason for the meeting, time and location, and may be delivered by mail, email, or phone to the Executive Committee membership.
SECTION 4: ​Quorum​. Fifty percent (50%) of the members of the Executive Committee shall constitute a quorum for the transaction of business at a meeting of the Executive Committee. If less than a quorum is present at a meeting of the Executive Committee, a majority of the members present may adjourn the meeting.
SECTION 5: ​Convention Meeting.​ A regular meeting of the Executive Committee shall be held without other notice than this bylaw immediately after, and at the same place as, the Convention.
SECTION 6:​ ​Open Membership Meetings.​ Regular open membership meetings shall be called or cancelled by the Chair. The purpose of the open membership meeting is to engage new and returning volunteers and
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members.
ARTICLE VII. – PROXIES
SECTION 1:​ ​No Proxies Allowed.​ No proxy shall be allowed at any meeting of the RCDP.
SECTION 2: ​Unit Rule.​ No voting by the unit rule shall be allowed at any meeting of the RCDP. SECTION 3: ​Open Voting.​ All votes shall be public and shall not be by secret ballot.
ARTICLE VIII. – COMMITTEES
SECTION 1: ​Committees Appointed By Chair​. The Chair may establish committees, with the approval of the executive committee. The Chair will appoint all Committee Chairs. Committees may be composed solely of Executive Committee members or partly Executive Committee members and partly others, as deemed appropriate to fulfill the object of this organization outlined in Article I, Section 2. The Chair is an Ex-Officio member of all committees.
SECTION 2: ​Term of Office.​ Each member of a committee shall serve at the pleasure of the Chair, but no longer than until the next convention or until the committee is terminated.
SECTION 3: ​Removal of any Member of the Committee.​ Any member of any committee may be removed by the Chair whenever, in their judgment, the best interest of the Party shall be served by that removal.
SECTION 4: ​Standing Committees.​ ​The RCDP may establish standing committees. Membership of standing committees will follow the same rules and process as above. The regular standing committees of the RCDP shall include, but are not limited to:
A. Budget Committee:​ ​The Budget Committee shall
a. work in conjunction with the Treasurer to develop an annual operating budget and
perform a quarterly review;
b. assist the Treasurer in drafting monthly statement reports to present to the Executive Committee.
c. in general, perform all of the duties incident to the Budget Committee and any such other duties as may be assigned by the Chair, Treasurer, or Executive Committee;
B. Bylaws Committee:​ The Bylaws Committee shall
a. shall review these bylaws biannually following each Reorganization Convention in
accordance with Tennessee Democratic Party policy to ensure agreement;
b. shall offer review of any proposed bylaw changes prior to consideration of amendments to ensure consistency within the bylaws and with TNDP policy;
c. the Bylaws Committee, Chair, or Recording Secretary must submit all amendments to these bylaws to the chair of the TNDP County Party Development Committee for review and approva, per Article VIIIl;
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d. in general, perform all of the duties incident to the Bylaws Committee and any such other duties as may be assigned by the Chair or Executive Committee;
C. Communications Committee:​ The Communications Committee shall
a. shall maintain regular distribution of schedules, information, policies, and positions of the RCDP and the Democratic Party-at-large through use of RCDP social media, websites, and email lists.
b. in general, perform all of the duties incident to the Communications Committee and any such other duties as may be assigned by the Chair, Corresponding Secretary, or Executive Committee;
D. Fundraising Committee: The Fundraising Committee shall
a. work to develop sources of financial support through event planning, maintaining
donor contacts and partnerships, or other needed means to provide for the fiscal stability of the RCDP and its outreach.
b. in general, perform all of the duties incident to the Fundraising Committee and any such other duties as may be assigned by the Chair or Executive Committee;
E. Office Committee: The Office Committee shall maintain all RCDP facilities including:
a. recruiting, scheduling, and training office volunteers of the RCDP to ensure the routine workings of its main office;
b. keeping the office clean and organized;
c. notifying the Chair or Treasurer when supplies are running low so more can be purchased in a timely manner;
d. in general, perform all of the duties incident to the Office Committee and any such other duties as may be assigned by the Chair or Executive Committee;
F. Outreach Committee: The Outreach Committee shall
a. coordinate efforts to engage the electorate of Rutherford County, including district organizing, programs to encourage voter registration, and aiding voter turnout where possible.
b. in general, perform all of the duties incident to the Outreach Committee and any such other duties as may be assigned by the Chair or Executive Committee;
ARTICLE IX. - BUSINESS AT MEETINGS
The regular order of business at Executive Committee meetings shall be as follows:
A. Call to Order
B. Moment of silence
C. Pledge of Allegiance (optional)
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D. Roll call
E. Reading and approval of the minutes of previous meeting
F. Treasurer's report
G. Chair report
H. Reports of committees
I. Resolutions
J. Unfinished business
K. New business
L. Elections (if necessary)
M. Announcements
N. Adjournment
ARTICLE X. – RESOLUTIONS
All proposed resolutions must be submitted to the Chair at least seven (7) days prior to a meeting. Emergency resolutions may be brought before the body by consent of a two-thirds (2/3) majority of those present. Resolutions may be adopted by a majority vote of the Executive Committee present and voting in favor.
ARTICLE XI. - CONTRACTS AND EXPENDITURES
SECTION 1: ​Contracts; Expenditures; Bill Retention​. Except in the case of an emergency for items not designated in the budget, no expenditures or bills shall be made or contracts entered into which purport to obligate the Executive Committee unless such expenditures or contracts are authorized by a majority vote of those present at a duly called meeting at which a quorum is present.
A. Unexpected expenditures for less than Two Hundred Dollars ($ 200.) per month, obligating the Executive Committee, may be authorized by the Chair of the Executive Committee.
B. Any expense incurred without prior authorization of either the Chair and Treasurer (if under $200) or the Executive Committee (if over $200) shall be the personal liability of the individual(s) incurring the expense.
C. Individuals with approved expenses seeking reimbursement must provide the Treasurer or Chair a receipt or invoice. If no invoice can be provided then the individual, Chair, and Treasurer must address the situation with the EC and reimbursement can only occur with a majority EC vote.
D. The Treasurer shall present a monthly-itemized statement of income and expenditures to Executive Committee members.
E. All paid bills shall be retained by the Treasurer for a period of five (5) years.
SECTION 2:​ ​Financial Accounts​. All financial accounts maintained by the RCDP shall be held within institutions insured by the FDIC.
SECTION 3: ​Audits.​ Auditors shall be designated by the Executive Committee, who shall audit and examine the books of accounts of the RCDP and shall certify to the Executive Committee the annual balances of the books, which shall be prepared at the close of the fiscal year by or under the direction of the Treasurer.
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ARTICLE XII. - PARLIAMENTARY PROCEDURES
The current edition of ​Robert’s Rules of Order,​ Newly Revised, shall govern meetings of the Executive Committee in all cases to which they are applicable and in which they are not inconsistent with the bylaws and any special rules of order which may be adopted.
ARTICLE XIII. – AMENDMENTS
These bylaws may be amended or substituted by a two-thirds (2/3) affirmative vote of the total elected membership of the Executive Committee. This action must only take place at any meeting of the Executive Committee called for the purpose of amending these bylaws. Proposed amendments must be submitted to all EC members via electronic mail seven (7) days in advance of the meeting at which they will be voted upon. The complete bylaws shall be submitted along with any proposed changes. The Recording Secretary shall promptly record any approved changes and the date of approval in the minutes. Bylaws changes voted on by the elected membership of the Executive Committee must then be submitted to the chair of the TNDP County Party Development Committee for review and approval.
ARTICLE XIV. – RULES
The RCDP is a constituent party of the Tennessee Democratic Party, created by the Tennessee Democratic Party Executive Committee and with the State Democratic Executive Committee having full authority in all matters over the RCDP, including the establishment of minimum standards. Any conflict between the county bylaws and the bylaws of the Tennessee Democratic Party, the bylaws of the Tennessee Democratic Party bylaws prevail.
ARTICLE XV. - CONDUCT OF BIENNIAL COUNTY REORGANIZATION CONVENTION
SECTION 1:​ ​Biennial Reorganization Convention
A. A Biennial Reorganization Convention (“Convention”) of the membership of the RCDP shall be held
at the time and date specified by the Executive Committee as per instructed by the Tennessee Democratic Party. The purpose of the Reorganization Convention is to elect Executive Committee members and Officers and adopt the Standard County Bylaws as prescribed by the Tennessee Democratic Party.
B. The Reorganization Convention shall have ultimate authority and absolute power over all affairs of the RCDP pursuant to the Tennessee Democratic Party ​Constitution and Bylaws.
C. All members of the County Democratic Party who are registered voters in the county and who attest they are bona fide Democrats by execution of pledges or affirmations to that effect are eligible to be Voting Delegates at the Reorganization Convention and to be candidates for the Executive Committee and vote.
D. The number of properly authorized Voting Delegates in attendance at the Convention shall constitute a quorum.
SECTION 2:​ ​Prepare for the Reorganization Convention​: 11

A. Prior to the calling of the Biennial Convention, the Chair, in cooperation with the Executive Committee shall appoint the following committees as a minimum:
1. Sergeant at Arms Committee;
2. Credentials and Rules Committee: Committee to present rules for approval to be used in
conducting the Reorganization Convention and to settle grievances.
3. Bylaws Committee: Committee to review the Bylaws and recommend changes and adoption at
the Reorganization Convention following existing Bylaws.
B. The Reorganization Convention shall be well publicized in the local news media, social media,
email, radio and other methods available to the RCDP seven (7) to fourteen (14) days prior to the convention.
SECTION 3: ​Holding Reorganization Convention​. The provisions for the holding of the Biennial County Reorganization Convention shall be as follows:.
A. The Reorganization Convention shall be called to order by the incumbent Chair of the RCDP Executive Committee.
B. The Convention will first vote on the adoption or re-adoption of the standardized Bylaws.
C. The Reorganization Convention shall then divide into caucuses by state house district​.​ In each caucus, a Chair shall be selected. The Chair shall then call for nominations for each of the District Representative Executive Committee positions, as defined in Article IV, Section A. Separate elections shall be held for each position, with no gender occupying more than 50% of a district’s total seats. After the nominations cease, the ballot is closed and the elections shall commence. A plurality shall prevail for each election.
D. After the nominations cease, the ballot is closed and the elections shall commence. A plurality shall prevail for each election. In the case of a tie:
a. a runoff between those tied shall be held to decide the winner.
b. If a tie occurs after two rounds of voting, the presiding officer will give the candidates a maximum of two minutes to give their perspective on goals for the party and their experience with the party.
c. If a tie persists following 3 rounds of voting, the winner shall be determined by drawing of names by the presiding officer.
Upon the completion of the election of the District Representative Executive Committee members, the convention shall reassemble and each district shall report the Executive Committee members who have been elected from that district.
E. The Reorganization Convention shall then adjourn, as its business has been completed. A meeting of the newly elected Executive Committee will follow, for the purposes of electing officers.
F. Following the Election of Officers, the full Executive Committee will take the OATH OF OFFICE, and sign the forms notifying the TNDP of RCDP Executive Committee election results.
OATH OF OFFICE

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